Making your presentations and events accessible

Introduction

People both inside and outside your organisation may have access needs. This means making sure all your presentations are accessible.

Your slides

You need to follow accessibility best practices when putting your slides together. This includes things like:

• having enough colour contrast
• adding alt-text
• using large text
• having speaker notes or a transcript available

How to make your PowerPoint presentations more accessible (Scope for business)

Preparing slides and projected material (W3C)

Presenting

You’ll also need to think about how you present. This includes things like:

• saying all the meaningful information on your slides. So don’t include extra text, infographics or charts that you don’t talk about. (Do not describe decorative imagery though!)
• pausing between slides to let people take in the information
• not speaking too fast

Making events and presentations accessible (GOV.UK)

Events

If you’re running an event, there are few more things you’ll need to consider. Like using microphones and accessible seating. Make sure you provide guest speakers with guidance on making their presentations accessible.

How to Make Your Presentations Accessible to All (W3C)

An event planning guide pdf (Equality and Human Rights Commission)