Choosing a date and time

Format of your event

Some people do not feel comfortable or are unable to attend in-person events. Consider if your event could be run:

• both online and in-person (hybrid)
• fully remote

Recording sessions can also help make the event more accessible to those who cannot attend because of an impairment or condition.

Choosing a date

Before choosing a date, you should check:

• interfaith calendars for religious holidays
• school holidays
• major events in the local area like festivals and concerts

Avoid clashes as much as possible.

Choosing timings

Timings are an important part of making an event accessible. It can be more difficult for disabled people to travel during peak times because of the crowds.

And some people rely on using a disabled person’s bus pass to travel for free on public transport. Travel is only free during off-peak times.

When you choose your timings, you should avoid:

• starting early, like before 9am
• finishing late, like after 9pm
• peak travel times